Privacy Policy


Last Updated: 29 May 2024

We are the Samuel Centre for Social Connectedness (“us”, “we”, or “our”), a charitable organization registered in Canada under registration number 746004092RR0001. We foster connectedness through research, programming, partnerships and advocacy, bringing together the contributions of diverse scholars, students, advocates, and people with lived experiences.


This Website Privacy Policy explains what personal data is collected by us and how it is used when you visit our Belonging Forum website (the “Site”).

Personal data means any information that can identify, directly or indirectly (in combination with other information) a natural person.
If you have any questions about this policy, including any requests to exercise your legal rights, please contact us at [email protected].

How do you use my personal data?

  • When you create and log into your account to sign up for updates and news from the Belonging Forum, we will collect your name, email address, phone number, address, country of residence and gender. We collect this in order to send you a quarterly e-newsletter, packed with research, advocacy and program updates that you have subscribed to from our Site. You can choose to unsubscribe at any time.

  • When you contact us either by phone, email, via our 'contact us' page or via social media, we will usually collect your name, social media handle and contact details with your consent where required by law or, because it’s in our legitimate interest to make sure we can properly respond to your query.

  • When you use our Site and consent to our use of cookies we will collect information about how you use our Site. We use this information to improve our Site and to better understand how people use it. More detail on the information we collect and how we do this is set out in our Cookie Policy below.

  • When you attend one of our events or a third-party event we also attend (including virtual events via video conferencing providers including Zoom), we will usually collect your name, address, email address and phone number. We collect this information with your consent where required by law, or because it’s in our legitimate interests to promote our mission and to know who’s attending our events.

  • Where you participate in a campaign we are running. When you participate in one of our campaigns, we will collect your name, email address and any other personal data that forms a part of the campaign entry (this may differ depending on the campaign). We do this with your consent where required by law, or under our legitimate interest to run our campaigns effectively.

  • When you apply for a job with us we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), test results (including psychometric), qualifications, accreditations and any additional information we may receive from our recruitment partners or from you.

We will use your personal data to assess your suitability for our available roles. We do this to perform our contract obligations or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.

Who do you share my personal data with?

  • Business partners, collaborators, service providers and subcontractors to help us manage the data received through our website, or when we organize campaigns to further our mission or provide you with information or services you request from us.

  • Promotional events and marketing organizations, we do not sell personal data for marketing purposes, but may share your personal data with an event organizer or collaboration brand including where we run workshops with co-presenters. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.

  • Regulators/ Authorities/ Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Website Terms of Use and other agreements; or to protect the rights, property, or safety of us, our clients or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection.

Where do you store my personal data?

We store your personal data on third party servers, which are based both in the UK and outside of the UK.

For individuals located in the UK, when we are working with third parties, we may need to transfer your personal data outside of the UK and / or EU.

Whenever we transfer your personal data outside of the jurisdiction where it was originally collected, including the UK and the EU, we ensure it receives appropriate protection as required by law. Your personal data may be subject to the laws of the foreign jurisdiction to which it has been transferred and may be accessible without notice to you by the courts, law enforcement and national security authorities of that jurisdiction. To keep this policy as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at [email protected] for more detail on this, including with respect to Canadian users, our policies and practices with respect to the use of non-Canadian service providers.

How long do you keep my data for?

We will only retain your personal information for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.

When you unsubscribe to our e-newsletter or other updates, we delete your personal data as required by applicable law. Other information related to your account such as participation in campaigns will be deleted 2 years after your account has become inactive.

In some circumstances and where permitted by applicable law, we may anonymize your personal data so that it can no longer be (directly or indirectly) associated with you, and we may use this anonymized information indefinitely without notifying you. We use this anonymized information to improve the way we work and our services.

What are my rights under data protection law?

You have various other rights under applicable data protection laws that vary depending on where you live. These may include the right to:

  • access your personal data (also known as a “subject access request”);
  • correct incomplete or inaccurate data we hold about you;
  • ask us to erase the personal data we hold about you;
  • ask us to restrict our handling of your personal data;
  • ask us to transfer your personal data to a third party;
  • object to how we are using your personal data; and
  • withdraw your consent to us handling your personal data.

You also have the right to lodge a complaint with us or the applicable federal or provincial privacy commissioner for individuals located in Canada, or the Information Commissioner's Office, the supervisory authority for data protection issues in England and Wales. If you are based in the EU you can find your relevant supervisory authority here.

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

Links to third party websites

Our Site may provide links or references to websites or other platforms operated by third parties. This policy does not extend to the collection of personal data by these third parties and we do not assume any responsibility for the privacy practices, policies or actions of third parties. We encourage you to review the privacy policy of each platform before using disclosing personal data to third parties.

Contact us

We are accountable for all personal data in our custody and control and have designated an individual, who is ultimately accountable for the handling of such personal data and for ensuring that the principles described in this policy are being complied with. If you have any concerns, complaints, would like to exercise your privacy rights, or would like further information regarding our privacy policies or practices, please contact our Privacy Manager at [email protected].


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